Invoice numbers and receipt layouts

Go to Settings › Invoice Settings. There are two parts.

Invoice schemes (numbering)

An invoice scheme decides invoice numbers, e.g. INV-2026-0001 or 0001.

• Add: choose a format (Blank, Year), a prefix, the start number and the number of digits.
• Set one as default, and choose which scheme each location uses (Business Locations › Edit).

Note: Don't reset or reuse numbers in the middle of the year. Each invoice number should be unique for your records and for KRA.

Invoice layouts (design)

Invoice Layouts › Add (or edit the default):

• Design: Classic or Elegant for A4 invoices, Slim for 58/80 mm thermal receipts;
• Logo, header text, business details, tax number;
• what to show: customer, payment info, total in words, barcode or QR code, item SKU, discounts, tax breakdown;
• Footer text, e.g. "Goods once sold are not returnable" or your Till/Paybill number.

Then choose the layout per location for POS and normal sales (Settings › Business Locations › Edit).

Tip: Make a test sale after changing a layout and print it. Small changes can affect how it fits on thermal paper.